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Dear University Community,
The Sponsored Projects ROAMWyo Implementation team has been actively working on the implementation of this module and is in the midst of award legacy data conversion. As we inch closer to loading award legacy data in ROAMWyo, we want to make campus aware of the legacy data conversion process that will impact campus.
In the process of converting the award legacy data to ROAMWyo, InfoEd will be shut down. Read-only access will be available through May 31, 2023. New awards and modifications will not be processed for a period of time while we transition to the new system. We are currently anticipating a three-week blackout window (estimated from April 3 through April 21) in which the Research Services team and the Office of Sponsored Programs will not be able to set up new awards or process modifications to existing awards.
As such, we would like to encourage campus to help in processing pending award setups and modifications by:
Completing greensheets for any pending proposals or awards as soon as possible.
If needed, request Pre-Award Spending to have an account set up in advance of the fully executed award. Instructions can be found Please note that greensheets still need to be completed before a Pre-Award Spending account can be established.
Please be aware that there will be a change in award/project numbers. ROAMWyo award numbers will appear as 2 digits for the year followed by ROAMWyo Project Number then ROAMWyo Award Number. For example, 23-0132-A0001. In WyoCloud, project/award numbers will appear with no dashes. For example, 230132A0001. Legacy data that is converted to the new system will be assigned a ROAMWyo Award number; however, the old InfoEd Project Number will be available on the award form to connect to WyoCloud. For existing awards, the award/project number in WyoCloud will not change.
This implementation continues to be a significant undertaking, with many moving parts. The Research & Economic Development Division and the Office of Sponsored Programs are committed to making the transition from our current processes to the ROAMWyo system as smooth as possible. End user training for Sponsored Projects ROAMWyo module will be provided by the Research Services team prior to campus rollout, and announcements will be coming in the near future.
We appreciate your support and look forward to continuing to improve the research administration processes here at the University of Wyoming. If you have any questions, please feel free to contact Ashlee Kupilik at ROAMWyo@uwyo.edu.
The Sponsored Projects ROAMWyo Implementation Team
The Research & Economic Development Division (REDD) is excited to announce that we are participating in a Federal Demonstration Partnership (FDP) pilot on NIH Data Management and Sharing Plan (DMSP) Templates. On January 25, 2023 the new NIH policy for Data Management and Sharing became effective. This new policy requires a DSMP for ALL new and competing NIH proposals and renewals.
This FDP pilot aims to:
The first phase of the pilot is testing the effectiveness and usability of two (2) DMSP templates developed in collaboration with NIH. The second phase will establish common cost principles, identify the types of costs required and determine how to identify additional/unforeseen costs that may be required to meet the spirit of the data sharing policy.
The pilot will start on March 1, 2023, and run through February 29, 2024. Since UW is participating in this pilot, REDD is strongly encouraging Investigators use the FDP pilot templates in preparing their NIH proposals. REDD will be providing quarterly metrics to the FDP Pilot Working Group on NIH proposals submitted and the template version used. In addition, they will be gathering feedback from Investigators on their experience with the templates via a Qualtrics questionnaire.
There are two templates available for UW Investigators to use:
REDD is very excited to participate in this pilot and to provide templates to assist investigators in the preparation of their NIH proposals. Please contact Farrell Rapp, Director of Research Services with any questions. Additional information and resources on Data Management Plans can be found here.
FDP is a cooperative initiative among 10 federal agencies and 217 institutional recipients of federal funds. Its purpose is to reduce the administrative burdens associated with research grants and contracts.